South Shore Internal Medicine Associates

Our Services and Procedures

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Physical examinations
Our laboratory
House calls
Coverage and emergencies
Telephone policy
Hospitalization
Billing procedures
Managed care
Appointments
Grievances
As primary care physicians, we hope to fulfill a role as your family physician. In this capacity, we do complete physical examinations, evaluate, treat, or refer all problems large or small, and make house calls. No problem is too minor to discuss with us.

As sub-specialists, we evaluate and treat problems of the cardiovascular and gastrointestinal systems. We perform a variety of tests in our roles as sub-specialists: i.e., routine electrocardiograms, sophisticated cholesterol testing, cardiovascular treadmill stress tests, echocardiogram, 24-hour electrocardiogram monitoring, and our gastroenterologist's visual assessment of the stomach and colon through esophagogastroduodenoscopy, colonoscopy, and sigmoidoscopy.

Complete Physical Examinations We take pride in the quality of our thorough examinations. This is an opportunity for us to get to know you as an individual. It also is the best current means of determining and maintaining the quality of your health. The examination usually consists of a history and physical examination and various laboratory tests.

The frequency of complete examinations is a matter of flexibility. We recommend one examination each year to those patients who may have a particular problem. Some patients feel a yearly examination which finds them in good health reassuring. Recommendations for the minimum number of examinations are: on becoming a new patient, at age 18, at age 25, three times between ages 30 and 39, every other year between 40 and 60, and every year after age 60.

Recommendations for screening mammograms vary. A baseline mammogram is recommended between ages 35 and 40. Between ages 40 and 50, a mammogram every couple of years is recommended, and after age 50, one every year is recommended.

A pap smear is recommended when sexual activity begins, then annually for two years, and then every three years to age 35. Thereafter every three to five years.

Cholesterol screening is recommended on becoming a new patient and with each complete physical examination.

Prostate screening is recommended every year for men over fifty.

Our Laboratory We are proud of our laboratory. It is State certified and staffed by highly trained technicians. It is our policy to call or write you a letter if a laboratory test is abnormal, needs repeating, or if we want to discuss the findings with you. We do not usually call to inform you of normal results, but if you want to know any results, please call anytime.
House Calls We are glad to come to your home, but in the context of proper medical care. No emergencies or potential admissions should be evaluated by a house call. In these circumstances, it is best for you to proceed to the Emergency Room via the police or private ambulance. House calls are usually reserved for non-acute situations when a patient cannot come to the office. Many patients regularly receive this service.
Coverage and Emergency We share coverage on nights and weekends within our group and with six other physicians. We request that routine calls for such things as prescription refills, questions about chronic stable problems, etc., be made during office hours. Please understand that maintaining "on call" coverage 24 hours a day, 365 days a year can be difficult, and we would greatly appreciate your limiting night and weekend calls to matters too urgent to wait for regular office hours. As an example, refills for controlled substances should be requested during office hours only. No narcotics or tranquilizers will be prescribed over the telephone unless the covering physician knows your personal history.
Telephone Policy We have installed a voice mail system in order to give our patients better access to our office. You will find that if the system is used for the three areas for which we installed it -- referrals, prescription refills, and billing -- patients will not have to be put on hold, and this in turn will free up our telephone lines.

Our phones will still be answered by our receptionist Monday through Friday from 9:00 a.m. until 5:30 p.m. Please state your name and the reason for your call, and our receptionist will be happy to assist you. Our staff and physicians will respond to your calls in a timely fashion. Please remember that our physicians are very busy and will return your calls as soon as possible.

EMERGENCY CALLS WILL BE RESPONDED TO IMMEDIATELY.

Hospitalization The physicians in this practice pay at least one daily visit to the patients under our care. Exchange of information with respect to the status of the patients can be best handled if a single family member is selected for contact with the physicians.
Billing Procedures Payment is respectfully requested at the time of the office visit. Please be sure you give us complete, accurate, and up-to-date insurance information.

South Shore Internal Medicine Associates is an approved provider to Medicare, Blue Shield, Bay State Health, HMO-Blue, Pilgrim Health Care, and Medicaid.

We request the patient to pay the $3.00, $5.00, $10.00, or $15.00 copayment required by their insurance policies at the time of service. For the Blue Shield plans which cover office visits as an extended benefit, we require payment for the office visit at the time of the service.

For the Medicare patient, we accept assignment but will bill the patient for the remaining 20% after Medicare payment and for the yearly deductible. Except for Medex, this office does NOT bill secondary providers of supplemental insurances after Medicare.

If you have commercial insurance, please provide the office with a signed insurance form. The billing office will file an initial claim for the services rendered. However, a monthly statement will be provided to inform the patient as to the charges. It is the patient's responsibility to see that the insurance company recognizes the charges.

If you have Workman's Compensation please notify our receptionist upon leaving the office. The patient will be held responsible for the proper disposition of the claim even if it is in litigation.

For patients without insurance or with questionable coverage, it is our policy to request payment for the services rendered at the time of your visit.

Telephone calls related to billing questions will be answered between 9:30 a.m. and 11:30 a.m. Monday through Friday. This time has been set aside specifically for this purpose. Please call (617) 698-0482 when calling the billing office, not our regular telephone number.

Insurance companies will often not pay for screening laboratory tests which we deem to be in your best interest. We thus request that you pay for these tests. If this presents a financial hardship, please let us know.

Managed Care Managed care is the term used when one physician is in charge of all your medical needs, and it is his or her responsibility to see that all phases of your health care are addressed. This means that he or she is considered your primary care physician. If, for any reason, a specialist is needed to interact in your case, your physician will choose a specialist that will best benefit your health care.

If you do need to see a specialist, you will have to make sure that you have received a proper referral from our referral department. If this is not done, your insurance company will not pay for that service, and you will be responsible for the charge. Insurance companies do not make exceptions and will not issue referrals after the date of service.

When you have been referred to our office to see one of our specialists, please make sure that the office of your primary care physician has issued you a referral through your insurance company. It is the patient's responsibility to make sure that all paper work has been processed for this visit. If the referral has not been obtained by you, charges that are incurred are your responsibility.

If you have any questions regarding your insurance policy, we suggest the following:
* Contact your insurance company; the phone number is usually listed on the back of your card.
* Contact your employer's benefits department if your plan was purchased through your employer;
* Consult the policy pamphlet that you should have received when you signed up for health insurance.

Appointments Please try to keep your appointment. We are a very busy practice, and a "no-show" deprives another patient of the opportunity for a visit. Therefore, if you do not cancel within 24 hours of your appointment, there will be a charge of one-half the cost of the missed appointment. "No-shows" due to illness, snow storms, etc., will be exempt from this fee.
Grievances Occasionally, due to our humanness, you may be unhappy with our care. If for any reason you have suggestions, concerns, or disappointments about our performance, please discuss them with us so that we can help you, and improve.

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